Who Needs a Task Management Software and When?

Many people end up at a particular point within their life searching for a task management software to help them refocus and keep their finger tips about the most important thing. Task management products organize, schedule and ensure that tasks get done promptly. On short it can boost your productivity. By being better organized and much more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when individuals were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing obtain such tools generated a big base of good task and project management solutions. There are a great number of choices to greatly help manage the tasks, ranging from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are in fact searching for a personal organizer application to place some order within their busy and messy life. "In the beginning, I somehow were able to keep everything in my head. Then, when i began to undertake more projects, I realized that I needed a task management system to keep me organized and focused." says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called "To Do List" applications where users develop a list of tasks that they set a start date, some deadlines and a priority - something very simple.

The Getting Things Done (GTD) methodology

A lot of the to-do-list applications these days adopt, to 1 degree or another, the GTD approach to task management based on the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a built-in system of stress free productivity. Apps vary concerning how tightly or loosely bound to GTD they are. The problem, though, with TO ACCOMPLISH lists and personal organizers is which are only good for your projects. Task management or task tracking software is a lot more than just a to-do list. In a business many of the tasks are collaborative and require multiple associates to fulfill several tasks within a project. In cases like this you need a credit card applicatoin where assignments could be made, all tasks could be tracked, and completed work could be archived. This is a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks in time and even create plans. This can be a further step to an upper level: project management or project planning software.

Why do we are in need of a task management application?

Each day we spend quite often on urgent but low priority tasks while the most important ones get delayed until a later date. Unfortunately, that "another day" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically a highly effective task management software must give you the best way to get these top 20% of important tasks for a effective project management process. This is usually a major problem with task management applications: they require too much effort on users part. You can easily spend a lot of time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a bit of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks
enables you to establish goals and milestones also to manage deadlines
no need to remember all tasks and more productivity using reminders
entire work integration, effort delegation for increased efficiency and reduced costs
the breakdown of complex tasks into smaller deliverables which can be controlled with minor difficulty
A task management software can be an essential component for organizational and business operations and may make managing the project simpler.